Guide

Publishing digital documents: the Tap Dance guide

18 Nov 2014
Description

Make sure your publications look professional and can be

 Discovered – by search engines and by readers
 Curated – by information services, clearing houses and libraries 
 Evaluated – by anyone who wants to use it
 Cited and measured - by you so you can track impact and use

To do this you need to need to include basic bibliographic information on all documents posted online.
Simply remember to T.A.P. D.A.N.C.E  every time you publish by including...

Title/Subtitle
Author(s) (if applicable)
Producing organisation(s) and city/country

Date
Abstract/Description
Number of pages/Size of download/length of video etc
Copyright/Creative commons license
E-Locator(s) URL link(s) to PDF, Word, HTLM, Audio, Video, PP etc

 

More advanced moves also highly recommended...

  • Other identifiers (if available): ie ISBN, ISSN, DOI
  • Author affiliation
  • Commissioning organisation
  • Producer city/country and URL
  • Type of document: ie report, discussion paper, evaluation etc.
  • Keywords/ Topics
  • Use headers, bullets & tables
  • And please, don’t lock PDF text!

Review Code
If your publication has gone through a  review process such as independet review by peers or a board, professional editing or some other form make sure your readers know about it.  Use the review Code guidelines developed by the Grey Literature Strategies project for easy identification of your review process. See apo.org.au/tools/review-code

Publishing formats for online documents
PDF, Word and HTML are the main options for documents although excel or other programs and formats may also be used. Providing at least two of these is a government requirement. Providing all three is the optimal situation. HTML is preferred for accessibility reasons but a PDF still provides access for many and ensures documents can be opened and printed maintaining formatting. All formats are made more accessible by the use of headings and styles. Don’t lock PDF text as this hinders effective citation or reuse or your content.

More information

Other guides produced as part of the Grey Literature Strategies project

  • Review Code
  • Online publishing—The TAP DANCE guide
  • Evaluating grey literature—AACODS guide (Not yet available)

Websites

Publication Details
Peer Reviewed: 
No

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